One of the most important tasks a receptionist can perform is to schedule appointments. While you are dealing with the everyday necessary tasks that you need to perform, your receptionist should be coordinating your schedule in order to maximize your time and efficiency, and help you actually meet and service the customers who retain your services. But what happens when the call goes to voicemail and you have difficulty getting the caller back on the phone? That foregone appointment could result in a missed opportunity to do business. Even if your receptionist was simply busy and on the other line with a customer, your voicemail can not schedule an appointment, which is why your answering service should offer appointment scheduling!
Appointment Scheduling Helps You Earn Customers on the First Try
No follow up needed – your callers will all receive an appointment when they call in looking for one when Ring Savvy is handling the calls! Instead of trying to get the person on the phone again, the first time they call into your office they will receive a date and a time that works for both of you (you will pre-determine your schedule and availability to meet with clients) so that no unnecessary follow-up and chase ensues. Your messages and appointments will contain the details of the meeting including: the appointment’s name, phone number, reason for appointment, meeting details and overview, and any other information you would like to receive regarding the upcoming appointment!
Integrate With Your Current Appointment Scheduling Software
Ring Savvy will integrate with your current appointment scheduling software so that you don’t have to change your current infrastructure! Simply pre-determine the type of information you would like to receive along with the appointments we schedule for you, and that’s it! You can make changes any time you decide, and Ring Savvy will handle your appointment scheduling flawlessly!